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Reserves Policy

Print Reserves

Materials will be placed on reserve in the library solely at the initiative of a faculty member.

Submit requests for reserve items at least two weeks in advance of the beginning of the semester to ensure that the material will be available to your students on the first day of classes. Please allow library staff members a minimum of one week to process reserve requests after classes have begun.

Requests are processed in the order we receive them.

How to Submit Materials for Reserve

You may submit materials for reserve in the following ways:

  1. Bring the items you would like placed on reserve into the library accompanied by a written request.
  2. Email a list of the items you would like placed on reserve to beryliveylibrary@uwo.ca
  3. Bring a list of the items you would like placed on reserve into the library.

All items placed on reserve must have a library barcode. The barcode is used to check-out and check-in reserve items on the library computer system. The library will not accept requests for items to be placed on reserve that cannot be barcoded.

Removal of Materials from Reserve

After the final exam for each course (or class if no exam) the library will automatically remove all items from reserve that were not requested to remain on reserve by a faculty member. Removed items will be returned to their owning location, i.e. to individual professors, owning library etc.

Lost or Missing Reserve Items

The library will immediately report lost or missing reserve items to course professors. It is the responsibility of the course professor to initiate the purchase of a replacement text. It is the responsibility of the course professor to provide replacement copies of lost, missing or stolen course readings, slides or notes.

Library staff members will, to the best of their ability, maintain the order and security of the library reserves collection. The library is not responsible for personal course materials (personal copies of textbooks, readings etc.) that are lost or stolen once they have been placed on reserve.

Electronic Reserves

All requests for materials to be placed on electronic reserves will be at the initiative of the faculty solely for the non-commercial, educational use of students.

The library retains the right to refuse E-Reserve requests which it deems may be in violation of copyright law.

How to submit materials for Electronic Reserve

You may submit files for electronic reserve in the following ways:

  1. Email the file as an attachment. Our address is beryliveylibrary@uwo.ca.
  2. Bring the file to the library on a floppy diskette or CD.
  3. Bring a clean, single-sided photocopy of the article to the library.

We prefer to receive files in electronic format. If possible, please scan your item and then send to us the scanned file.

We will scan materials into electronic files for you. Scanning materials, however, is our lowest priority and will significantly increase the amount of time between us receiving the file and posting the file.

Limits

Each course listing is limited to a total of 20 electronic items for labour, time and copyright considerations. If more than 20 items are required please contact the UWO Bookstore or InPrint about creating a "coursepack" for your class.

Acceptable Materials

Fair dealing for the limited purpose of research or private study, criticism or review, or reporting current events does not infringe copyright, but is qualified by a number of considerations. Fair dealing in the digital environment is not yet clearly defined by the courts, and it could be unwise to assume that digital copying of copyrighted material for academic purposes is considered fair dealing. For now, ONLY the following items will be placed on electronic reserve:

  1. Class notes and slide presentations created by a professor.
  2. Journal articles that are available in our library system either electronically or in print copy.
  3. Links to webpages that are freely available on the Internet for public use.

Unacceptable materials

  1. Chapters from textbooks
  2. Journal articles that are not available through the Shared Western Libraries system including interlibrary loan material
  3. Coursepacks or articles, chapters etc. that are also included in a coursepack that students are expected to purchase
  4. Whole books or complete issues of a journal
  5. Links to websites that are fee-based for which we do not hold a subscription
  6. Any other copyrighted material

Deadlines

There are no firm deadlines, but in order to ensure that materials are available to your students in a timely fashion, please try to adhere to the following schedule:

  • Submit electronic files a minimum of 1 week before the date you would like them posted.
  • Submit paper files a minimum of 2 weeks before the date you would like them posted.

Physical Condition of Materials

Paper Material

It is very important to make sure that the material you have scanned is legible.

Online Material

It is very important that all slides and images are in grayscale or black and white. Please do not submit colour files. It is very costly for students to print notes or slides in colour.

Please ensure that all slides have a white background and black font. Coloured or dark backgrounds use a very large amount of ink toner when printed. This can be costly for both the library and students.

Student Complaints

We cannot possibly do quality-control checking on hundreds of items we receive for e-reserves. Any student who complains about the legibility or colouring of e-reserves will be asked to contact the course professor.

Please forward questions regarding this policy to the Public Services Librarian.

 
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