Ursuline Hall


Physical Reserves

Materials will be placed on reserve in the library solely at the initiative of a faculty member.

Submit requests for reserve items at least two weeks in advance of the beginning of the semester to ensure that the material will be available to your students on the first day of classes. Please allow library staff members a minimum of one week to process reserve requests after classes have begun. Requests are processed in the order we receive them.

How to Submit Materials for Reserve

You may submit materials for reserve by submitting them on the Course Readings website.

All items placed on reserve must have a library barcode. The barcode is used to check-out and check-in reserve items on the library computer system. The library will not accept requests for items to be placed on reserve that cannot be barcoded.

Removal of Materials from Reserve

After the final exam for each course (or class if no exam) the library will automatically remove all items from reserve that were not requested to remain on reserve by a faculty member. Removed items will be returned to their owning location, i.e. to individual professors, owning library etc.

Lost or Missing Reserve Items

The library will immediately report lost or missing reserve items to course professors. It is the responsibility of the course professor to initiate the purchase of a replacement text. It is the responsibility of the course professor to provide replacement copies of lost, missing or stolen course readings, slides or notes.

Library staff members will, to the best of their ability, maintain the order and security of the library reserves collection. The library is not responsible for personal course materials (personal copies of textbooks, readings etc.) that are lost or stolen once they have been placed on reserve.


Each course listing is limited to a total of 20 physical items for labour, time, and copyright considerations.


If course readings are required in an alternative format please see our Accessibility page or contact the Access Services Coordinator. 

Electronic Reserves

All requests for materials to be placed on electronic reserves will be at the initiative of the faculty solely for the non-commercial, educational use of students.

The library retains the right to refuse E-Reserve requests which it deems may be in violation of copyright law, or where a transactional license may need to be procured.

How to submit materials for Electronic Reserve

All course readings, including electronic materials, should be requested through the Course Readings website.

Acceptable Materials

Fair dealing for the limited purpose of research or private study, criticism or review, or reporting current events does not infringe copyright, but is qualified by a number of considerations. Fair dealing in the digital environment is not yet clearly defined by the courts, and it could be unwise to assume that digital copying of copyrighted material for academic purposes is considered fair dealing. The following items are acceptable for electronic reserve:

  1. Class notes and slide presentations created by a professor.
  2. Journal articles that are available in our library system either electronically or in print copy.
  3. Links to webpages that are freely available on the Internet for public use.
  4. Scanned materials that fall within the Fair Dealing and Educational Institutions exemption.
Unacceptable materials for Electronic Reserve
  • Journal articles that are not available through the Shared Western Libraries system including interlibrary loan material
  • Coursepacks or articles, chapters etc. that are also included in a coursepack that students are expected to purchase
  • Whole books or complete issues of a journal
  • Links to websites that are fee-based for which we do not hold a subscription
  • Any other copyrighted material

If course readings are required in an alternative format please see our Accessibility page or contact the Access Services Coordinator.


The readiness of the collection for the beginning of each term is critical. To help us prepare and ensure that materials are available to your students in a timely fashion, please submit course reserve requests as early as possible, with a minimum of two weeks before the start of class.